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Convert Documents to Electronic Format

Project Name: Convert Documents to Electronic Format

Project Duration: 3 Months

Client Location: USA

Output Format: PDF/JPEG

Project Description:
We are currently in the process of moving buildings and plan to reduce the amount of paper based information we hold. We aim to convert much of this to electronic format via document scanning. At the moment we are unsure of the amount of information we will need scanned but it will be in a variety of formats such as books, papers, spiral bound booklets, magazines and journals. These will also be of various sizes and lengths. I have been looking at your website and wanted to get some further information on the services you provide. I would be grateful if you could provide answers to the questions below:

· What formats of documents are you able to scan (i.e. would this include all those listed above)?

· What is the process for us sending our information to you?
1. Is there a limit on the size of the packages we send?
2. Would it be better for us to send it in a set number of batches at certain times or could we send it ad hoc?
3. How do you ensure the security of the information we send to you? Would it be by registered post etc? what happens if documents go missing?

· What information would you need from us as to what the document should be called? Would we have to label all documents or would you create a title/filing system based on the information we send?

· How long does it take for you to scan the documents and get the electronic formats to us?

· How would the electronic documents be sent to us and what format would they be in?

· Do you provide guidelines on how documents should be packed?

· What is the cost of scanning the various items mentioned? As we do not yet know how much information we will need scanning I cannot provide accurate information on this yet. Please could you provide prices for the various formats and amounts of documents?

Please let me know if you need any further information from me in order to answer these questions. We are hoping to make a decision about our document scanning by the end of next week so I would be grateful if you could get back to me at your earliest convenience.


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